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Rental of the Wisconsin Army National Guard facilities is managed by the Construction and Facilities Management Office (CFMO). This is not a community relations activity of the Public Affairs Office.

The process starts out with the requestor sending the required documents listed below to the Facility Manager at the requested location. S/he will review the request and check on the availability of the space at the armory on the dates and times indicated. S/he then forwards your request to the CFMO Operations Specialist. The CFMO Operations Specialist will review the request. A Facility Use Agreement is prepared by the Operations Specialist and approved by the CFMO. If a rental fee is relevant the lessee will receive a Facility Rental Invoice with the Facility Use Agreement.

Requests must be received by the Construction and Facilities Management Office (CFMO) at least 45 days prior to event to allow adequate review and processing time. The 45 days begins when the CFMO has a complete packet of information to be able to prepare the Facility Use Agreement.

Click on the document LINK for detailed instructions to get you started. Start Here
REQUIRED DOCUMENTS
checkMs The current fillable Facility Rental Request form. Requestors should type information into the fillable PDF form and send that to the Facility Manager
Facility Rental Request Form pdf document
checkMs Detailed explanation (please take the time to read #13 on the form) If the Facility Rental Request form indicates that you will be using the drill floor and classroom be sure the explanation details what you will be doing in each area. If you are requesting to use multiple classrooms you should indicate that also.
checkMs If you are a government entity (city, village, town, county, school district, state agency) you will need to supply your Wisconsin Certificate of Exempt Status (CES #) from the Dept. of Revenue
CES examples pdf document
checkMs If your organization is a 501(c) you will need to provide your IRS determination letter
IRS determination letter examples pdf document
checkMs If your event includes bingo or a raffle then the appropriate license needs to be provided. The explanation needs to state what the prize is.
checkMs Certificate of Liability Insurance document as well as an additional insured endorsement.
Boy Scouts: Wait to request the Certificate of Liability Insurance policy AND additional insured endorsement until I have provided you with the Rental ID. There are additional notes below about the insurance documents.
Insurance document example pdf document
Insurance document example – Boy Scouts pdf document
checkMs 4H groups and Hunter Safety requests require a Risk Management Plan be submitted.
checkMs Forward to the Facility Manager at the requested location for processing

For Facility Manager information send an e-mail to .

Office address

Department of Military Affairs
WIJS-CFMO-RM
Operations Specialist
PO Box 14587
Madison, WI 53708-0587
Phone: (608) 242-3360
Fax: (608) 242-3371
Email:
Office Address
Department of Military Affairs
WIJS-CFMO-RM
Operations Specialist
PO Box 14587
Madison, WI 53708-0587
Email
Phone
(608) 242-3360
Fax
(608) 242-3371
Facility Manager Checklist
Facility Rental Request Log
2018 45 day lead time reference table
2019 45 day lead time reference table