| As Division Chief, Sustainment Services Division the incumbent evaluates plans, organizes, and directs base sustainment services functions in support of federal, state, and local missions. Serves as subject matter expert for the base, to include all assigned units, on sustainment services programs, missions, functions, activities, and events. Develops, accomplishes, and submits critical program reviews and status reports via chain-of-command in accordance with National Guard Bureau (NGB) and Air Force guidance. Develops, publishes, and/or supervises accomplishment of operating instructions to optimize sustainment services functions for ANG/JOINT readiness training. Provides technical guidance to base, training and assigned units concerning all services programs and customer support. Manages and ensures effective accomplishment of all administrative functions for customer support activities. Serves as the unit point of contact for necessary emergency mortuary services. Services Operations. Provides oversight for all base food, lodging, laundry and fitness operations. Ensures requirements met for all scheduled training units, base wide unit training assemblies, annual training exercises, deployments, and humanitarian support missions. Identifies facility requirements and conducts surveys to determine facility renovation, construction, and modernization needs. Develops capital expenditures programs for assigned base facilities. Establishes equipment layout, and operation and maintenance procedures. Reviews and approves subsistence requisitions, ensures accomplishment of required documentation, and compliance with Air Force Guidance. Accomplishes walk-through inspection of food operations to include equipment operability, facility cleanliness, menu accuracy, plus fire, safety, and sanitation compliance. Develops, publishes, and briefs lodging policies, guidelines, and requirements for base and assigned units. Ensures operability and safety requirements maintained for all base fitness equipment. Financial planning, programming, budgeting, and execution (PPBES). Prepares, manages, and maintains a comprehensive annual operation and maintenance (O&M) budget for services training, equipment, and supplies as well as official travel. As Master Cooperative Agreement Federal Program Manager for Appendix 3076 prepares annual budget and ensures state reimbursement funds are available and obligated correctly. The position provides critical direction in contract development and execution to include being the designated Contract Officer’s Representative (COR). Oversight of Service’s Division supply program to ensure required stock or consumables are available. Reviews Table of Allowances (TAs) for required equipment and monitors Custodian Authorization–Custody Receipt Listing (CA/CRL) for accuracy and accountability. Identifies unfunded requirements to Director, Mission Support. Coordinates purchase requests, statements of work, and bid solicitations with Contracting Branch and maintains related program documentation, continuity binder, and operating instructions. Administers, monitors, and documents base Private Organizations and Unit Welfare Funds. Maintains files for Private Organizations and ensures financial statements, documents, records, and procedures comply with Air Force Instructions. Briefs chain-of-command on program requirements, including definitions, types, roles and responsibilities, establishment, operation, and dissolution procedures. Ensures Private Organizations, to include dining social club operate within guidelines set for by the installation commander. Provides financial data annually to higher headquarters. Provides guidance to commanders on appropriate use of funds. Maintains and inspects related operating instructions and program continuity binders. Provides direct technical and administrative supervision over the work of subordinate personnel. Interviews and selects to fill vacancies. Orients new employee, explains job requirements, prepares employee performance standards. Provides technical advice, instructions, and answers to technical questions posed by subordinates. Provides training and cross training to ensure continuity of operations at all times. Plans work schedules on a weekly or project basis to assure an even flow and distribution of work. Reviews work in progress, upon completion, or on spot-check basis. Grants leave, rates employee performance, initiates action to commend or discipline subordinates and performs other administrative functions as required. Resolves complaints of employees. Contacts higher levels of supervision or other organizations, as appropriate, for information purposes. Manages Services self-inspection program and ensures all inspection discrepancies answered and corrective actions accomplished and documented. Coordinates with squadron commander to assign responsibility and accountability for accomplishment of self-inspection checklists to include required research of applicable DOD, USAF, and ANG instructions, identification and location of substantiating documentation, and status reporting for potential actual non-compliant areas and programs. |
