Department of Military Affairs State Human Resources Practice and Procedure Manual
Status: Final
Effective Date: 11/27/2018
Bulletin No.: 4.110
SUBJECT: Hiring Procedures
SECTION: Recruitment and Selection
PRACTICE
Staffing a position is one of the most important responsibilities of a supervisor. Hiring qualified and productive employees has a tremendous effect on operations, morale, and the future of the department. State of Wisconsin policies and Department of Military Affairs (DMA) procedures exist to ensure we select the best qualified candidates and that we provide a process that is efficient yet comprehensive and defendable.
SCOPE
The provisions of this policy are applicable to all permanent, project, and limited term positions in the DMA.
PROCEDURES
Effective July 1, 2016, there is a 30-day timeline for recruitment, beginning with TAG signature on the Position Action Request (PAR) and ending with the certification of candidates to hiring supervisors.
There is a second 30-day timeline for selection, beginning with the certification of candidates and ending with the job offer. Hiring supervisors must be prepared to commit time and attention to the process. Certain tasks have been “front-loaded” in the process so as to meet the aforementioned timelines. Hiring supervisors must be responsive to timelines and instructions given by State Human Resources (SHR) during the process.
Attached hiring checklist provides steps listed in order. Each step must be executed timely and in sequence. Hiring supervisors and support staff are required to print the checklist for each and every staffing, and utilize throughout the process. Human Resource (HR) specialists will also be utilizing the same checklist so communication and coordination are important during this effort. Within this checklist are references for policy and procedures associated with staffing a vacant position.