• Does the Business Purpose match the type of travel? Separate reports are required for receiving training vs. performing work.
• Are the clock times of departure AND return entered in the description box?

• Are the meals being claimed entered in the description box? (B=breakfast, L=lunch, D=dinner)
• Did you verify the Accounting Details (Contact SBF for coding)?
• Was the “Account” Code updated? *Pick appropriate purpose:
  *7312000 – In-State business
  *7314000 – In-State Training (received)
  *7316000 – Out-of-State Business
  *7318000 – Out-of-State Training
• Was the correct Mileage Expense type selected?
  • Mileage Car(TD) = round trip exceeds 100 miles
  • Mileage Car = round trip under 100 miles
• Is the Lodging receipt attached? (all overnight travel – required even if paid with PCard)
• Is DMA Form 38 “State Training Request and Out of State Travel Authorization” attached?
• Is an Agenda attached (conference/training)?
• Are receipts attached for those expenses that require (see Required Receipts list)?
  • Did you print the expense report, attach the Original receipts and send to DMA-SBF? (ONLY if receipts are required – otherwise printed submission is not necessary)

Supervisors – when approving:

• Is the Accounting Date in the present month? If not, change the date to today’s date and save. Come back to the report after an hour and attempt approval again.
  (EXCEPTION: at beginning of State Fiscal Year in July – notice emailed on how to proceed)