Department of Military Affairs State Human Resources Practice and Procedure Manual

SUBJECT: Equity and Inclusion Strategic Plan and Complaint Procedure
SECTION: Equity and Inclusion

1. The purpose of this bulletin is to introduce and begin implementation of the DMA state civilian Equity and Inclusion (EI) Strategic Plan. Employees without a computer can request a copy of the plan from their supervisor or the contacts provided below.
2. This multi-year plan was developed following an analysis of recruitment, retention, and workplace culture within the department. A diverse team of professionals, department leadership, and your peers provided input and support of this initiative. You are encouraged to review this plan.
3. The state issued Wisconsin Human Resources Handbook (WHRH), Chapter 440, Respectful Workplace Policy, July of 2020. This policy, which includes a new procedure for filing internal Equal Employment Opportunity (EEO) complaints, was initially introduced last fall with mandatory training; Respectful Workplace: Harassment and Discrimination Prevention is Everybody’s Business.
4. The Adjutant General has adopted, and fully supports, the policies provided in WHRH 440. Procedural instructions are being provided to ensure a fully successful implementation of these policies and the EEO complaint procedure.
5. This bulletin will replace DMA Policy and Procedure Bulletin 3.140, Employee Discrimination and Harassment Complaint Policy and Procedure.
6. One of the highest priorities and responsibilities for the DMA management team is to ensure that employees know they have a place to go, and assistance available, should they observe or experience unwelcome, harmful behavior in the workplace.
   1. In these instances, employees should reference WHRH 440.060, Respectful Workplace Complaint Procedure, on page 7.
   2. Prior to filing an internal EEO complaint, employees are encouraged to read the EEO Complaint Information page, Attachment #3, on page 14 of WHRH 440.
   3. A confidential email inbox has been created for employees to file internal EEO complaints and, if needed, seek assistance in doing so: DMAStateComplaints@wisconsin.gov.
   4. Employees may also submit a verbal EEO complaint, or seek assistance, by contacting: Stacie.Meyer1@wisconsin.gov, phone (608) 242-3163 or Allisa.Brown@wisconsin.gov, phone (608) 242-3164.
   5. Employees are encouraged to use the Respectful Workplace Complaint form, DOA – 15812 (C 10/2019) (.doc download), when filing an EEO complaint and submit the completed form to DMAStateComplaints@wisconsin.gov.
   6. Employees who do not have a computer or ability to access WHRH 440 and the complaint form should request assistance from a contact under (b) above.
7. NOTE to Management/Supervisors: It is required that all claims and instances of bullying, discriminatory, harassing, and/or retaliatory behaviors are reported immediately using the confidential email or contacts provided above, regardless if the issues are being managed at the unit level or a complaint isn’t being filed using the procedures of WHRH 440. Further, management is prohibited from discouraging employees from filing EEO complaints and requiring adherence to a chain of command in bringing concerns forward. (WHRH 440.050, Roles and Responsibilities).

Attachment: 3.140.1 Receipt Certification