Rental of the Wisconsin Army National Guard facilities is managed by the Construction and Facilities Management Office (CFMO). This is not a community relations activity of the Public Affairs Office.

The following renter categories only are authorized to make a Facility Rental Request:

  • Federal, state, and local governments when used for a governmental purpose
  • Federally created, established, or operated entities
  • Organizations created for a civic or charitable purpose when use of the armory is for that purpose

The process starts with the requestor sending the required documents listed below to the Facility Manager at the requested location. The Facility Manager will review the request and check on the availability of the space in the armory on the dates and times indicated. The Facility Manager then forwards your request to the CFMO for review. If approved, then a Facility Use Agreement is provided. If a rental fee is applicable the lessee will receive a Facility Rental Invoice with the Facility Use Agreement.

Requests must be received by the Construction and Facilities Management Office at least 30days prior to event to allow adequate review and processing time. The 30 days begin when the CFMO has a complete packet of information to be able to prepare the Facility Use Agreement.

START HERE

Contact

Department of Military Affairs
PO Box 14587
Madison, WI 53708-0587

Phone: (608) 242-3360
Fax: (608) 242-3371

Required Documents

Facility Rental Request Form

Type information in all required fields on both pages of the fillable PDF form.

Facility Rental Request Form (PDF)

Memo on Letterhead

Detailed explanation outlining the purpose of the request, days, times to include setup and tear down, and who is involved (please take the time to read #13 on the form).  If the Facility Rental Request form indicates that you will be using the Drill Floor and Classroom, be sure your explanation memo details what you will be doing in each area. If you are requesting to use multiple classrooms, indicate that also. If your event includes bingo or a raffle, the appropriate license needs to be provided. The explanation needs to state what the prize is.

Certificate of Liability Insurance (COLI)

Certificate of Liability Insurance document as well as an additional insured endorsement.

Insurance Document Example (PDF)
Insurance Document Example – Boy Scouts (PDF)

IRS Determination Letter

If your organization is 501(c) you will need to provide your IRS determination letter.

IRS Determination Letter Examples (PDF)

Certificate of Exempt Status

If you are a government entity (village, town, city, county, school district, state agency) you will need to supply your Wisconsin Certificate of Exempt Status (CES) from the Dept. of Revenue.

Certificate of Exempt Status Examples (PDF)

4-H groups and Hunter Safety requests require a Risk Management Plan also to be submitted.

Forward all required documents to the Facility Manager at the requested location for processing.

Email Forms to the Facility Manager

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